Your Board of Directors are at work for you.
A strong HOA means a strong neighborhood!
More improvements to come!
The Board of Directors knew something had to be done to improve the grounds around City Commons. So they gathered a landscape team and got to work. They cut the grass and weeded everywhere, including the grounds surrounding the property. After 9 hours of landscaping, everyone agreed the place looked a lot nicer. The team also made repairs to the fence and picnic tables!
Some photos of the improvements!
I am very pleased to announce that Kara Dischner has joined our management team and is now serving as your Association Manager. She has actually been with us since the end of June, and has been familiarizing herself with the operation of your Association. Kara is actively involved, and will oversee all management duties and responsibilities. Kara comes to us with over 5 years of property management experience, including overseeing the operation of several large multi-family developments in the state of Florida. It is with great pleasure that we welcome Kara to our firm. I know you will appreciate her commitment to professionalism and a positive working relationship. Kara’s email address is firstname.lastname@example.org. Her business phone number is 753-4170, extension 105. Our fax number is 753-6215.
Please feel free to contact her if you have any questions or concerns. We look forward to our continuing role as Association Manager for City Commons Condominium Owners’ Association, Inc. utilizing Kara’s experience and expertise.
Very truly yours,
KEITH S. COLLINS COMPANY, LLC
Keith S. Collins, CPA, CPM
Notice of Public Hearing letters from the Office of Planning and Development were delivered to local property owners last week. The hearing is for a variance in the zoning of the property located at the corner of Riverside Drive and Georgia.
We are raising support against this rezoning, which calls to put a drive-thru window and a self-storage facility at the location.
This rezoning could diminish our residential neighborhood, potentially decrease property values, and most likely increase traffic congestion.
The hearing is TOMORROW – June 26, so please act today!
Please take 6 minutes of your day and:
Go to: www.NoRezoneRiverside.com and see the facts
The hearing is set for next Wednesday, June 26, at 1:30 pm. The best way to fight this zoning variance is to attend the public hearing in person. If it is at all possible for you to attend and object to the zoning variance, please do so.
Let’s keep the South End of Downtown beautiful and residential!
New homeowner Stephanie Cobb worked with the Memphis City Fire Inspector to make sure all of our sprinklers are safe for another year. Thanks Stephanie for your diligence!
Kudos to Elaine Aeschliman for obtaining a new quote from Security Fire, for continued testing and monitoring of the sprinkler system. The B.O.D. also had the sprinkler storeroom door repaired and the lock re-keyed.
Thanks to the efforts of our owners, managers, and directors together, we can all rest a little safer. Now that’s teamwork!
To all City Commons Home Owners and Renters,
We as a Board of Directors are please to announce new security measures for our Neighborhood. We are proud to have hired Clarion Security to Patrol on weekends.
See below for exact services provided. If needed, we will extend their services, as this is a trial run through September. Within the next couple of weeks you will see new City Commons Signs noting this is a private neighborhood under Security watch. The unlawful activities will be posted so all visitors will be aware of the seriousness of our enforcement. This is our neighborhood and it is incumbent upon each of us to not hesitate to call the Memphis Police if you feel any laws are being broken.
Thank you for your patience as the Board moves to provide the many items we as a neighborhood need.
City Commons Board of Directors
Clarion Security will be patrolling through your neighborhood Friday and Saturday nights several
times per night. We will be checking for the following:
• Illegally parked vehicles
• Individuals loitering
• Disturbance issues
• Alcohol – open containers consumed in common areas
• Suspicious persons
We will call the police if any of these issues are observed during our patrol. There is also a
number that you can contact if you need us to follow up on any of these situations. Please call:
901-289-6316 (patrol supervisor)
901-763-3133 (Clarion Security main line)
901-292-2112 Kim Heathcott
We are pleased that we can work with the association to provide you with enhanced security for you and the property. Please call with any questions or issues.
Season’s Greetings! From the BOD Laura David and Mike , the BOD will meet in January and discuss the following:
Meeting Facilitator: Pete Kinsella, Keith Collins Co., David Macintosh – President, and Mike Bowen – Secretary representing the Board of Directors
Alex Napier, Mike Bowen, Carol Lott, Joi Wilson, Ryan & Joan Morris, Stacey Wallace, Jim & Stacy Dorris, Christy Hamilton, Mike & Debroah Lutz (represented by daughter, Jenna), Jeff Smith, Marisa (White) Arrioga, Patrick Sirayathorn, Kathy & David MacIntosh
Represented by proxy:
Cindy & Scott Ryan, Barry Shaw, Laura Hollis, Ray Finke
I. Call to order
II. Roll call
III. Welcome by Mike Bowen and David Macintosh
IV. Open issues
a) A quorum of 19 (51% of qualified homeowners/owners who are current in their dues and special assessment payments) was unable to be established. Board of Directors will appoint Laura Hollis for a 3 year term beginning 1-1-13 because we feel we have need to keep this Board together.
b) Mike discussed the “layers of the onion”, that is, all the unfortunate situations the builders have left us to solve. Mainly the condition of water leakage in virtually all units. Gave kudos to David Macintosh for keeping the 6-year battle going to rectify these issues.
There are many reasons behind the delays in the water restoration project:
• lack of agreement of how to proceed by HOA
• lack of funds in HOA budget (on 9/11 2012, 75% of the total construction budget was officially collected)
• lack of qualified bids
• lack of blue prints
• Bray Engineering assessment of water damage
• delay in correct bonding, etc.
The water restoration was officially begun on 11-1-12 by Dan Martin Construction Services Unlimited, (901) 240-7216. Dan began with the worst unit and will proceed accordingly. It was asked that a list and schedule of work to be completed on each unit be posted on website. We will have that up on site by 11- 21.
c) The schedule will be a floating schedule (see downloads page) because of the complexity of custom repair work. The BOD asked for the owners who rent to please send contact info of all renters to Pete at Pkinsella@keithcollinsco.com so Mr. Martin may communicate this schedule in a timely manner.
d) It was discussed at length that we only have $246,863.26 of the $290,844.05 plus required for all units. Certainly the Home Owners that have not paid (see “Unpaid Units” on downloads page) will be omitted from original list, and scheduled at a later time, once payment has been received. All penalties and interest will be applied to those homeowners who have paid after Aug. 1, 2012. It was asked exactly what was recourse for delinquent homeowners. Mike explained his discussion with Wayne Mink, Legal Counsel and on possible foreclosure proceedings taking place by HOA against properties that refuse to pay special assessment or dues. The BOD will certainly explore that possibility with legal counsel in 2013.Of particular note was the fact that this was a bare bones bid to “stop the water leaking and present damage repaired.” The bid did not allow for any major “surprises” or new damage that may occur in the future.
V. New business
a) The BOD emphasized that we will need another special assessment in the future to not just repair but to improve each of our units. Ex: The HOA, because of Downtown Memphis elements and exposure from our elevation on the Bluff should paint and caulk the entire complex at least every 2 to 3 years. Unfortunately at this time, the HOA does not have the funds for this general maintenance.
b) Mike then discussed the example of the HOA not being able to legally or affordably be in the HVAC service business. The BOD questioned this past interpretation of the Master Deed in July. Legal counsel Wayne Mink has stated that indeed the HOA cannot legally service individual homeowners HVAC units, (see downloads page). The HOA recommends that each individual owner use Dan Martin construction services for future HVAC service. If you decide to use another service, the service must first file a hold harmless agreement and proof of bond with Keith Collins Co.
c) Mike then discussed the unfortunate miscalculation of dues by Keith Collins Management co. The Board sent out a notice via the website that we would settle this issue by 1-1-13. Keith Collins Co. sent a letter to each owner stating his or her dues status. The owners that were undercharged were asked to remit payment no later than 1-1-13. The owners that were overcharged will receive refund payment no later than 1-7-13. (See “Analysis of Dues Structure of 10/31/2007 – showing amount over/underpaid per unit” on downloads page). Mike discussed the dire need for a Dues increase of 15 % to each owner beginning 1-1-13, and what that will do to our budget? It will only affect our total budget a total of $15,652.00 a year. We will still be a budget restrained HOA. (see “Dues Structure for 2013” on downloadspage)
d) It was asked that we post latest financial statement and a list of services provided on website. (see “analysis of dues structure” on downloads page)
e) In closing, Mike discussed the need to keep this board together and all the work that of the present team be continued, but that a tremendous amount of work remains to be done. Mike also discussed the BOD discussion on retaining the Keith Collins Co. and Mr. Wayne Mink. It was discussed that past mistakes have been made on all sides of exactly where the Management Company, the legal counsel roles end and the HOA, the BOD roles begin. We have learned a great deal together. At this time, the BOD is not planning any changes.
f) Mike emphasized that www.citycommonssouthend.com , (user name: ccommons, password: tngeorgia), be used by the owners and renters alike. Champion Awards and Apparel donated and will maintain this site for the next 2 years at absolutely no charge to the HOA.
g) We also have a forum page on our website and its time we become a community of owners. If anyone wishes to form an active owner resident committee to engage in the improvement of our neighborhood and grounds, please go to this forum and volunteer. Thank you. Wishes to all for a safe and happy holiday and adjournment.
Board of Directors decides the HOA will pay for 1 last service for 2012 . As previously sent (see notice) HVAC service for 2013 and in the future will be the sole responsibility of the home owners . See below for letter from Dan Martin to schedule November HVAC service.
Thx from your BOD at work!
Please note; We are trying to schedule a fall service of all the HVAC units. All rooftop units are serviced and checked from the outside. Anyone who has a furnace inside the unit needs to contact us with filter sizes and a way to gain access in or around the second week of November. If you only have a package unit you do not need to contact us. We will post back on the website what day we will be at the commons.
John Taylor: 901-340-6314
Dan Martin: 901-240-7216